Web3 expense management is broken because companies are forced to use Web2 tools that don't connect to their on-chain treasury.
This creates a manual gap between your digital assets and your fiat bills, leading to wasted time and a lack of financial control. Most teams try to patch this gap with spreadsheets, reimbursements, and a single shared credit card. All workarounds that create more problems than they solve.
This article breaks down the four reasons this process is broken and shows how a web3 business account can fix it.
Four Reasons For Why Your Expense Process is Broken
If you hold a corporate treasury in a multi-sig wallet, these pain points will sound familiar.
1. Manual Off-Ramping is Slow and Risky.
Every fiat expense, from a software subscription to a marketing bill, forces a multi-step process: get multi-sig approval to send funds, move them to an exchange, convert to fiat, and withdraw to a bank. Each step adds delays, fees, and security risks. It’s a slow, manual chore for what should be a simple payment.
2. You Have No Single Source of Truth.
Your finance team has to piece together the company's financial story by looking at Etherscan, your exchange account, and your bank statements. The tools don't talk to each other. The result is a total lack of real-time visibility into your cash flow. You can't easily track where money is in the off-ramping process or even confirm when a vendor has been paid.
3. Reporting and Reconciliation is a Nightmare.
How do you properly account for gas fees, exchange spreads, and wire transfer fees? How do you match a single on-chain transaction to the dozens of off-chain fiat expenses it might eventually pay for? Without an integrated system, closing the books each month becomes a time-consuming forensic investigation instead of a simple, automated process.
4. You Can't Empower Your Team to Spend.
You can't give employees direct access to the company's multi-sig wallet, so you're stuck with two bad options. You either force them to pay for company expenses out-of-pocket and wait for a slow reimbursement process, or you share a single corporate card, which is a major security and control risk. Neither option is scalable.
The Fix: An Integrated Expense Platform
The solution is not to abandon your on-chain treasury. It's to adopt a web3 business account with card, pay, and expense management capabilities that acts as a bridge to the off-chain world.
The right platform is not an on-chain accounting tool. It's an off-chain expense management system that is natively integrated with your on-chain funds, like a web3 business account. This account should have card, payment, and expense management capabilities to solve for
- It Replaces Manual Off-Ramps: You connect your multi-sig wallet directly as a funding source. Topping up your corporate card balance takes minutes, not days.
- It Creates a Single Source of Truth: One dashboard shows your funding from the treasury, your available spending balance, and every single card transaction in real-time.
- It Automates Reporting: Because everything happens in one system, spend categorization and reconciliation for your accounting software become trivial.
- It Enables Controlled Team Spending: Issue corporate cards to teams, each with its own set of rules and spending limits, giving your team autonomy while maintaining full financial control.
Conclusion: Stop Patching a Broken System
Web3 companies shouldn't have to operate with a financial stack held together by spreadsheets and manual workarounds. The operational chaos that comes from a disconnected system is not a requirement, it's a problem that has now been solved.
By implementing a a web3 business account, you can eliminate the gap between your on-chain treasury and off-chain expenses for good.
Further Reading:
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